Eastern Coal Regional Roundtable

Winter Board Meeting

January 10th, 2008 --9am

Phone Conference

Call in #

304-848-6940

1995654#

Bruce, Laura and Mike will not be on the conference call.

AGENDA

I. Introductions 3 minutes

II. Old Business (Craig) 2 minutes

· Desired Outcome: acceptance of old minutes.

III. Coordinator’s Report (Sarah) 5 minutes

A. Finance Report

B. Update on activities

C. Mike’s concern about board staggering (see below)

· Desired Outcome: acceptance of report

IV. Hope and Hard Work update (Sarah and Allan)

A. Training Venue/Date report

B. ECRR Budget Proposal/breakdown

C. Discussion regarding the training and commitments for both trainers/agenda and

attendees/support prior to the arrival of the new ED (Allan)

· Desired Outcome: increased knowledge of project and responsibilities

V. ECRR Executive Director search update (Dvon and search committee) 25 minutes

***Pamela Kattner is no longer interested in the position

A. Committee report

B. Discussion

C. Plan next steps

· Desired Outcome: Acceptance of committee report and discussion of results followed by a plan to proceed.

VI. Next meeting? (Craig) 3 minutes

A. Spring board meeting

· Desired Outcomes: tentative dates and location of next 2 meetings.

III. C:

Mike to Sarah:

I looked back through my ECRR file and found that a number of important
items occurred at the ECRR meeting on September 8th and 9th, 2004.
Among the happenings were the development of a proposed mission
statement, the selection of board membrs and the first election of
officers.  My notes show the board members to be:  Evan Hansen (At Large
-?), Craig Hartsock (MD), Dewey Houck (VA), Keith Pitzer (WV), Judy Rodd
(At Large), Mike Steinmaus (OH), Amy Wolfe (PA) and Bruce Golden (At Large).

Officers elected were:  Craig Hartsock - President
                                  Mike Steinmaus - VP
                                  Judy Rodd - Secretary/Treasurer

Article II of the By-laws states "Members shall serve a two year term.
Original board members shall serve a three year term.  The terms will be
staggered, so the whole board is not up for election at the same time."

With Judy and Dewey both formally resigning, and Evan and Amy never
really particpating, it appears we are the remaining original board
members.  It also appears that Craig, Keith, Bruce and myself are up for
re-election to the board at the next meeting.   We will be on the same
two-year term as the four newly elected board members.  So, eight of us
will be in that category.  We will need to discuss the need to stagger
the board during our next meeting (the phone conference call in January).

I'm writing this as much for myself as for you.  I just think it is
something we need to be aware of as individuals are added to the board.